A VMR can be locked to prevent unwanted participants from entering the meeting.
However, it´s important that you note the following:
- It only works if you configure your VMR to distinguish between host/moderator and guests.
- Participants that knows the host PIN are still able to enter the meeting regardless of it being locked or not. I.e change the PIN if you think lots of people know about it.
The details for different access control modes are explained in detail in this article:
We recommend you do conference moderation via a browser. This gives you access to the participant list and conference controls, including lock/unlock.
When a VMR is locked, any guests that calls in will be placed in a lobby informing them that they need to wait for the host. They will not be able to see if the meeting has started or not. If a host unlocks the meeting, all guests waiting in the lobby will be admitted into the meeting.
In order to connect via webrtc, you will need the URL provided with the invite. If you don´t have it, you can fall back to the default, Videonor branded one, https://meet.videonor.net/
When joining, remember that you can do moderation without joining with audio and video. Just select the option with a crossed out camera and mic when clicking connect (this is very useful if you're planning to be in a room that uses a dedicated video endpoint like Cisco or Poly for audio and video):
If you're prompted for role when joining, select "host" and enter the PIN code required.
Once you´re in, the conference control is at the top left of your screen: click the "burger" menu to display the options for control (If the menu item is missing, then you're a guest and can't do conference controls).
The options will look like this:
The top option "start conference" will be present until a host joins with at least audio (at which point the conference starts). If only guests have joined, you can click "start conference" to start it even without a host joining with audio/video. As long as you, in this case the host, stay in the meeting to moderate it, it will remain active.
The third option "Lock conference" will lock the call so that any guests that join after this will have to be let into the meeting. Once locked, you will see a pad-lock icon on the meeting name, like this:
To unlock the meeting, simply click the menu again and select "Unlock conference".
Now, a third participant joins the call as guest while the call is locked. A video system calling itself "Cisco EX60" has now dialed in while the meeting is locked. You will get a prompt about this and the participant list updates to this:
Notice the "pause" icon on the new participant. This means the endpoint is in the lobby and NOT actually joined into the conference yet.
Now, to decide to let it in to the conference or hang up on it - hover your mouse over the participant. You will see two options for it - green phone to let in and red phone to hang up (this will disconnect the endpoint without it ever entering the conference).
Once you select to accept the caller into the conference or hang up - allow a few seconds for it to take effect. The participant list will update to look like this:
This concludes the lock/unlock instructions for a Pexip based VMR.